Guidelines, Terms & Conditions
The Inn on Boltwood is a classic New England country inn located in the heart of Amherst Town Center. The Inn can accommodate social events ranging in size from 5 to 150 people within our indoor function areas and 100 to 180 people in our elegant, tented garden. Tent prices range based on the size of the event and is available for events occurring May through October. Our facilities provide you and your guests a charming, intimate atmosphere situated in a traditional New England setting.
Our Executive Chef, along with his entire culinary team, has created an extensive variety of menus from which you may choose. Each menu item has been created and tested in our kitchen and is founded upon the use of the freshest, local ingredients available to us. Each plate is given the greatest attention to detail and we are confident that our final presentation will exceed your expectations. Our menu concepts are inspired by the local and seasonal farm produce that Western Massachusetts and its agricultural communities are famous for.
The Executive Chef can customize any menu of your choice upon request. To ensure the availability of specific food items, we ask that final menus be selected with your catering manager at least four months prior to your function date. The Inn on Boltwood reserves the right to increase the pricing of specific menu items based on the market value at the time of purchase if needed.
Start the Conversation
Our wedding professionals are ready to bring your dream wedding to life at the Inn on Boltwood.
Receptions are 5.5 hours in length
- Friday and Saturdays: 10:30am – 4:00pm OR 6:30pm – 12:00am
- Sundays: Event times are negotiable
- Friday and Saturdays: 11:00am – 4:30pm OR 5:30pm – 11:00pm
- Sundays: Event times are negotiable
- Event times are negotiable
Extra ½ hour given at beginning of time slot if Ceremony is on-site
“Peak” vs. “Off-Peak”
Saturday nights are considered to be “Peak” time for Events. All other time is considered to be “Off-Peak”, with the exception of certain holidays and holiday weekends which include: Memorial Day, 4th of July, Labor Day, Columbus Day, Thanksgiving, Christmas, and New Year’s Eve.
Administrative Fees and Taxes
All prices, fees, and room rentals, unless otherwise noted, are subject to a 17% percent service charge and a 5% administrative fee. The 5% administrative fee does not represent a tip or service charge for wait staff employees, service employees, or service bartenders. Both the administrative fee and service charge are subject to 7% sales tax.
Deposits and Final Payment
For all weddings and social events at the Inn, upon confirmation, will be required to pay a deposit of 25% of your estimated amount upon booking. For events hosted in the tented garden, upon confirmation of your date, a $500 additional deposit is required to hold your space. For all weddings and social events, the second deposit of 50% of the estimated amount will be due six months prior to your scheduled date. All deposits need to be in the form of check or cash. Credit cards can NOT be used for deposits or for the final payment. All advance deposits are non-refundable. Deposits will be applied toward your final balance, which is required 72 hours prior to your scheduled event date. All final payments must be in the form of a bank check or cash, with a credit card on file for any unplanned incidentals you purchase the day of.
Minimum Catering Revenue
In place of Guest Minimums for function rooms, the Inn on Boltwood designates Food and Beverage Minimums. These minimums are listed above and include food and hosted alcohol charges. Your Food and Beverage Minimum does not include cash bar charges, room service, restaurant, and bar usage not sponsored as part of your event, meeting room rental fees, taxes, service charges, or any other miscellaneous charges or fees incurred. Should your final attendance drop below your original estimated number of guests, the Inn will be happy to advise you on additional alternatives in food and beverage which will satisfy the minimum agreed-upon revenue of your event. In the event the minimum set forth above is not realized, you will owe the Inn the difference between the amount actually spent (exclusive of appropriate taxes, gratuities, and fees) and the minimum set forth.
Menus are subject to seasonality and market availability. Prices are subject to change without notice. Menus are fully customizable. To ensure the availability of specific food items, we ask that the final menu be selected with your catering manager at least four months prior to your function date. Inn on Boltwood reserves the right to increase the pricing of specific menu items based on the market value and at the time of purchase if needed.
Favors that include alcohol of any kind are not permitted.
Contact your Events Coordinator six months prior to your wedding date to schedule a menu tasting. The Inn on Boltwood hosts menu tasting in a group setting. The wedding couple is complimentary; each additional guest, up to four more guests, is $50.00 each plus tax and gratuity. If you cannot make the group tasting, you may schedule a private tasting based on the availability of the Inn. Private menu tastings are available Tuesday – Friday, 11 am – 4 pm only. Cancelations less than 72 hours in advance of schedule will result in a $50.00 per person charge, including the wedding couple.
Wedding Cake Vendors
The Inn on Boltwood’s preferred wedding cake vendors are Atkins Farms Bakery, located in Amherst, MA (413-253-9528 www.atkinsfarms.com), Gregory’s Pastry Shop, located in Hadley, MA (413-586-9900), and The Bean Counter Bakery*, located in Shrewsbury, MA (508-754-0505 www.beancounterbakery.com). Your wedding cake package includes delivery to The Inn on Boltwood, buttercream icing, and a selection of at least eight cake flavors and five fillings to choose from (different options from each vendor). Samples from all cake vendors will be present at the group menu tastings with their most popular flavors for you to sample. Please set up an appointment with your preferred vendor three to six months prior to your wedding date to detail your wedding cake. When you meet with your cake decorator they will assist you in the pricing of rolled fondant wedding cakes, basket weaves, pearls, fresh flowers, and/or cake toppers if you are interested. Gregory’s Pastry Shop and Bean Counter Bakery will provide cake samples by appointment only. Atkins Farm allows you to call and request a six-pack of flavors. Please allow them 48 hours for requests. *Please note there is an upcharge and delivery fee for all cakes ordered from Bean Counter Bakery.
To help us make your event a truly memorable experience, we ask for your cooperation in confirming all your details and menu choices in addition to the total number of guests anticipated, 45 days prior to your scheduled event. Your expected guarantee is due 72 hours prior. In addition to your final guest count, we require events offering more than one entrée to submit the exact numbers of each selection. This number is your guarantee and may not be lowered. If a confirmation number is not received by the scheduled due date, the expected attendance will become the number of guests guaranteed. Final charges will be based on your guarantee or the actual attendance, whichever is greater.
Dining for Children
For guests under the age of twelve, the Inn on Boltwood offers a separate children’s menu at a fee of $35 per child. The special children’s menu includes a beverage, starter course, entrée, and dessert.
Dining for Hired Professionals
Should you wish to provide food and non-alcoholic beverages for professionals hired for your event, you are welcome to do so. The Inn on Boltwood will offer your selected menu items to your wedding professionals, at a fee to you of $50 per vendor.
Alcoholic Beverage Policy
The Inn on Boltwood, as a licensee, is responsible for the administration of the sale and service of all alcoholic beverages in accordance with Massachusetts Alcoholic Beverage Control’s policies, procedures, and statutes. The Inn will strictly enforce all Massachusetts beverage laws. The management of the Inn on Boltwood and its beverage employees reserve the right to refuse service of alcohol to any guest who appears or exhibits characteristics of being intoxicated. In addition, any disturbances, underage drinking or consumption of non-Inn purchased alcohol can result in immediate event termination. The Inn on Boltwood is the only licensed authority to sell and distribute alcohol on the premises. Alcohol is not permitted to be brought on the property and alcohol purchased from The Inn on Boltwood may not be removed from the premises. Favors with alcohol are not permitted.
All wedding packages include 1 bartender per every 75 guests. Should you request additional bartenders beyond the standard “1 per 75”, a $75 per bartender fee applies. If you opt to have cocktail hour in a separate location where we required a secondary bar to be set up, a $75 per bartender fee will apply.
Guests who have reserved rooms at the Inn will be provided complimentary parking in designated Inn spaces. Weekend event guests may park in the Amherst College Alumni Lot, located directly behind the Inn’s designated parking spaces. If you require detailed driving and/or parking instructions, please contact your Events Coordinator when detailing your event. Valet parking is available for an additional fee.
Consuming raw or undercooked meats, poultry, seafood, shellfish, or eggs may increase your risk of foodborne illness, especially if you have certain medical conditions. Regarding the safety of any of these items, written information is available upon request. Before placing your final order, please inform your Catering Manager or Event Planner if a person in your party has a food allergy. Any food prepared by the Inn on Boltwood may not be taken off the premises due to insurance and health code regulations.
Coat racks are provided complimentary to you and your guests. A coatroom attendant is available for an additional fee.
Displays / Decorations
We politely ask that there be no confetti, rice, birdseed, or any similar materials thrown at the Inn. The Inn asks that nothing be affixed to walls, doors, light fixtures, ceilings, or any furniture within any of the function spaces or tent, without prior approval. We also ask that candles be enclosed in glass. No open flames are permitted. The Inn on Boltwood reserves the right to bill for any repairs made resulting from damage incurred during your event. The Inn asks that you remove all of your equipment, decorations, etc. at the close of the event. The Inn on Boltwood is not responsible for breakage, missing items, or any items left behind. Should your decorations exceed the included parameters of included basic setup, you will want to make additional arrangements with your florist and/or wedding vendor for assistance. Any changes to your planned setup need to be made at least 72 hours in advance. The Inn on Boltwood will try to honor any last-minute requests, however, if any major setup changes (beyond moving 1-2 tables) on the day of the wedding, an additional $150 per hour set-up fee may be incurred. The Inn does not assume responsibility for the setup of pergola décor, lighting, and any other services outside of basic setup. The basic setup includes the placement of pre-assembled centerpieces, favors, escort cards, a gift table, and another basic table décor.
Wedding packages include one (1) complimentary room for use on the evening of the wedding in a designated Suite. There is no minimum number of sleeping rooms required. Upon booking your wedding with us, you will have the option of setting up a block of rooms for the wedding weekend (based on availability) which will be held for your group until 45 days prior to your wedding date. There is a two-night minimum requirement for accommodations on most weekends. A discount off our prevailing rates may be offered and is subject to availability.
You may schedule a ceremony rehearsal prior to your onsite ceremony based on the availability of the Inn. Rehearsals can only be scheduled one month prior to your wedding date, and the specific location will be confirmed three days prior. We require your officiant to be present at your rehearsal. Should you require the assistance of our team, you can request a banquet captain at the rate of $100.00 per hour. Please adhere to your scheduled time, as there may be groups or events scheduled before or after you.
Hair & make-up prep space is available for use prior to the ceremony and/or reception at the rate of $100 per day based on availability. A hospitality room is included in your contract for use up to one hour prior to the ceremony and/or reception through one hour after cocktail hour at no additional charge.